Exhibit Guidelines:

Booth Reservation and Space Allocation:

Please refer to the Exhibit Booth and Advertising Contract enclosed with this brochure for the booth fee pricing structure. A deposit of $100 per booth is required to reserve your booth space. The remainder of the fee is due 60 days prior to the date of your chosen show(s). Booths cannot be assigned without a signed contract and the $100 per booth deposit. The reservation of booth space is on a first-come, first-served basis and space is limited to a maximum of 20 booths per show. NCPG reserves the right to shift booth spaces at any time if, in NCPG's sole judgment, it becomes necessary to do so. NCPG also reserves the right to make modifications to the published floor plan as may be necessary. NCPG has the final say in the assignment of booth space. In the event no space is available, you will be placed on a waiting list. Your deposit will be refunded if no space becomes available.

Your booth fee includes:

  • Registrations for two (2) individuals per booth and an Open Buffet for each individual. There is a registration fee of $25 for each additional person over two people per booth. We must have the names of the persons working in your booth 30 days prior to your chosen show(s). Name badges created prior to the show are complimentary; there will be a fee for each name badge created on site.
  • Full Lunch (Open Buffet)
  • A 10% discount on advertising in "The Great Adventure" Show Notebook
  • Names and addresses of conference attendees
  • Spacious booths professionally draped on the back and sides
  • One table, if requested
  • One identification sign with your company name
  • One waste basket

Additional items, such as electricity, Internet connections, carpeting, and additional furnishings, depending on location, may be included. Otherwise these options can be purchased separately.

Insurance:

Certification of liability insurance MUST be provided. Failure to provide such certificate may result in denial of exhibition privileges and forfeiture of exhibit fees. Send proof of insurance to the NCPG national office.

Cancellation Policy:

All booth cancellations must be received in writing; no telephone cancellations will be honored. Cancellations received less than 60 days prior to your chosen show(s) will forfeit full payment. The additional registrations of individuals at $25 per person are transferable at no charge. The additional registration fee is non-refundable.

Prize Drawings:

Donating a prize for show drawings is good public relations for your company. Proper recognition will be given to those who contribute prizes valued at $100 or greater. Please submit an addendum to you Exhibit Booth and Advertising Contract if you will be contribbuting prizes. Include on the addendum your registration information and detailed information about the prize (including retail value).

Exhibitor Workshops:

NCPG will offer an opportunity for exhibitor’s to host short workshops giving them a chance to present in more detail how their product and/or services will help enhance the administration of each ministry. The time frame for each workshop is 30 minutes. These presentations should offer content-based training that is practical and applicable to a local setting, not just promoting peticular products or services. In order for exhibitors to be considered for an exhibitor workshop, they must submit an "Application for Presentation" with their "Exhibit Booth and Advertising Contract" and booth deposit.

Conference Notebook:

"The Great Adventure" conference notebook is provided to each attendee and will remain the same for each show on the tour. Advertising in the conference notebook is another way to keep your product or service in front of the attendees long after the road show has departed their area. Advertising rates are provided on the "Exhibit Booth and Advertising Contract." Digital files are required for all ads (logos) and can be delivered on disk or via Internet with advertising payment by March 1, 2010. For more detailed production specifications, please contact ncpg@ncpg.net.